Top Ways To Safeguard Your Company Through Document Management
1. Back-up Your Files
Boxes of documents and files are never completely secure. Fires, leaks, robberies etc. means these documents can vanish in a matter of moments. Be certain to back up and encrypt all documents so no file is ever vulnerable.
2. Inform Your Employees
Always be certain your employees understand policy on documentation, how to document, and where to store said documents. A universal office-wide policy will deter any future filing complications.
3. Outsource Physical Copies
You can always choose to leave document storage to the professionals, like West Coast Archives. Your files and documents safety will be guaranteed and out of harm’s way in case of disaster.
4. Document Disposal
Protect yourself from identity theft or file theft with proper document disposal. A shredder should do the trick. Again, West Coast Archives can take care of this facet of file management as well with both on and off site shredding services.
5. Consider A Complete Professional Plan
West Coast Archives can design and implement a document management system tailor made for your company. Professional document management companies will take care of all your document storage needs.